Home GIC Listings Deal Room — Collaborate with an External Buyer's Agent

Deal Room — Collaborate with an External Buyer's Agent

Last updated on Feb 25, 2026

As a Listing Agent with your listing in GIC, you can easily invite any buyer's agent to a Deal Room. They'll receive your invitation and accept access in just a few clicks; once they're in they can manage and collaborate on documents you share during the transaction — no signup required.

Here we cover all aspects of how to collaborate with an external buyer's agent that you've invited.

1. How to Invite a Buyer's Agent


Step 1: Click Invite Buying Agent

  • Click the quick action button labeled 'Invite Buying Agent'.

  • Click 'Plus New Offer' to create a new offer folder and invite the agent into that folder.

Step 2: Fill Out the Agent Details

  • After selecting 'Invite Buying Agent', a modal will appear.

  • Enter the following key details about the buyer's agent:

    • Name (required)

    • Email (required)

    • License Number (optional, can be searched by name)

    • Brokerage (optional)

2. What Does The External Agent See?



1: Deal Room Invitation Email

  • After inviting an agent, they will receive an email invitation.

  • The email will display your name as the sender.

  • It will include details about what a deal room is and how to access it.

2: Accepting Access

  • The agent clicks the 'Accept Invitation' button in the email.

  • They will be directed to an access screen.

  • The agent must confirm their name, email, brokerage, and license number.

  • After confirming their details, the agent clicks 'Access' to enter the deal room.

3: Entering Client Details

  • The agent will be prompted to enter details for their client(s), which are kept private and secure. Client details are collected for signature purposes only - GIC doesn't send them anything besides direct communication from their agent.

4: Deal Room Features

  • Once inside the deal room, the external agent can:

    • Upload external PDF documents;

    • Add DORA docs directly from our system;

    • Invite a co-agent;

    • Send read-only documents to clients;

    • Request client signatures on documents;

    • Counter or amend;

    • Easily share docs with the listing agent.

5: Sharing Documents with Listing Agent

  • When an agent is ready to share docs, they click 'Submit Docs to Listing.'

  • You will receive a notification email with links to the shared documents, and they will appear in the relevant deal room folder.

  • Any documents you share with them will similarly notify them by email and appear automatically.

6: Downloading Documents

  • The agent can download all documents in the Deal Room to share with TCs, Title, or Compliance; they'll click the Download All Docs button and wait for completion.

  • *Note: Some features are limited in a Deal Room - agents cannot include their TC directly in the transaction unless they sign up for a Free Limited Agent account by clicking 'Claim Free Account' in the deal room. *

I Entered The Agent's Email Wrong, Can I Fix It?

Yes, if there's a typo in the email you entered, you can generate a new invitation email using the 'Invite Buyer's Agent' button inside the relevant offer folder. Below is a brief video tutorial:


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Next Lesson — Sharing Documents with Deal Room Agent →

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